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datapolicy [2020/11/19 11:20] – pgrobe | datapolicy [2021/03/18 11:17] – birgit | ||
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+ | ====== Data Policy for ZFMK Biodiversity Data Center (ZFMK-BDC) ====== | ||
- | :-D DRAFT !!!!:-D | ||
- | ====== Data Policy for ZFMK Data Center ====== | + | ==== 1 Scope of application |
+ | This data policy declaration is a general clarification of the type, scope and purpose of the processing of all − except personal − research related data within our online offering and the associated websites, functions and content. The personal data are covered in our [[privacypolicy|Privacy Policy]]. If requirements of individual services operated by the ZFMK-BDC require additional rules to this Data Policy, then these will be regulated separately and made available to the user. | ||
- | ZFMK Data Center recognizes the fundamental importance of research data and its documentation (hereinafter referred to as " | ||
- | ---- | + | ==== 2 Self-Commitment ==== |
- | === Principles === | + | ZFMK-BDC recognizes the fundamental importance of research data and its documentation (hereinafter referred to as “Data”) to maintain high quality research and scientific integrity. It strives to achieve the highest standards in this regard. The ZFMK-BDC further acknowledges that correct and easily retrievable data is an essential basis of any research project. They are necessary for the traceability and reproducibility of research processes and their results. Data has a long-term benefit for research and science and the potential for comprehensive re-use and dissemination in society. ZFMK-BDC is committed to use and provide FAIR Data. |
- | ** The guiding principle of the ZFMK data center is Open Access to its content for the scientific community. ** | + | ==== 3 Principles ==== |
- | | + | The guiding principle of the ZFMK-BDC is Open Access to its content for the scientific community. |
+ | |||
+ | | ||
* The content is defined as data from species-related biodiversity research. | * The content is defined as data from species-related biodiversity research. | ||
- | * Data are distributed under a [[https:// | + | * Data are distributed under a Creative Commons Attribution licence. |
- | * Data might be password | + | * Data can be protected for a moratorium period. |
- | * Format and description of data (metadata) must ensure its most widespread and easiest use. | + | * Format and description of data (metadata) must ensure its most widespread and easiest use. Data include a bibliographic citation. Users are urged to properly quote this citation when using data from the system. |
- | * Data include a bibliographic citation. Users are urged to properly quote this citation when using data from the system. | + | * The reliable long-term access to the data is assured by using persistent identifier(s) (DOI). |
- | * The reliable long-term access to the data is assured by using persistent identifier (DOI). | + | * The system is open to individual scientists, institutes or projects for data archiving and publication. |
- | * The system is open to individual scientists, institutes or projects for data archiving and publication. | + | |
* Data up to a limit of 5 GB are free of charge. Costs for data volumes exceeding this volume will be subject to negotiation on the basis of hardware costs. | * Data up to a limit of 5 GB are free of charge. Costs for data volumes exceeding this volume will be subject to negotiation on the basis of hardware costs. | ||
- | | ||
- | ---- | + | ==== 4 Operation ==== |
- | === Operation === | + | * Long-term availability (>10 years) of data in ZFMK-BDC is assured through a commitment of the host institute ZFMK. |
+ | * The ZFMK-BDC is responsible for the technical quality, operation and consistency of the content. | ||
+ | * Persistent identification, | ||
- | * Long-term availability (>10 years) | + | ==== 5 Transfer |
- | * The ZFMK data center is responsible for the technical quality, operation and consistency of the content. | + | |
- | * Persistent identification, | + | |
+ | * With the transfer of data to the ZFMK-BDC, the ZFMK-BDC receives the right to manage the transferred data in accordance with the preservation plan. This includes copying, transforming, | ||
+ | * In the case of data changes or transformations, | ||
+ | * The rights to publish the data and the accompanying licenses are negotiated with the data provider and enforced for each data entry or parts of it. | ||
- | ---- | ||
- | === Transfer | + | By submitting content to one of the management systems of ZFMK-BDC the user grants ZFMK-BDC a royalty-free, |
- | * With the transfer of data to the ZFMK data center, the ZFMK data center receives the right to manage | + | The user declares |
- | * In the case of data changes or transformations, | + | |
- | * The rights to publish | + | |
+ | |||
+ | ==== 6 Data provision for upload ==== | ||
- | ---- | ||
- | === Data provision | + | Data provided |
- | Data archiving includes: | + | |
- | + | ||
- | | + | |
* Metadata like provenance information, | * Metadata like provenance information, | ||
- | | ||
- | * Any disclosure of information will comply to the terms and spirit of the [[https:// | + | Contributors have agreed that: |
- | * No information is disclosed which may threaten wild population of plants, fungi and animals protected under [[https:// | + | |
- | | + | |
- | Data are archived as described in the [[dataflow: | + | * Any disclosure |
+ | * No information is disclosed which may threaten wild population | ||
+ | * ZFMK-BDC does not assume any responsibility for the uploaded contents, research contents and metadata | ||
+ | Data are archived as described in the [[dataflow: | ||
- | ---- | + | ==== 7 Quality assurance |
- | === Quality assurance === | + | |
- | * Data submitted | + | * Data submitted have to be documented properly. The documentation is archived together with each dataset. |
- | * The scientific quality is always in the responsibility of the PI or the authors. | + | * The scientific quality is always in the responsibility of the PI or the authors |
- | * Technical quality control, i.e. completeness of metadata, consistence of formats and correctness of download is in the responsibility of the data managers. | + | * Technical quality control, i.e. completeness of metadata, consistence of formats and correctness of download is in the responsibility of the data curators of the ZFMK-BDC. |
* After import, the PI/authors is requested to proofread data sets and submit corrections to the data manager. | * After import, the PI/authors is requested to proofread data sets and submit corrections to the data manager. | ||
+ | ==== 8 Access and publication ==== | ||
+ | * The data providers agree that the data archived in the ZFMK-BDC will be made available on the Internet (e.g. portals, search engines, online catalogs) through suitable technical facilities. This is part of the agreement on the use of the data (see above: 5 Transfer of Custody). | ||
+ | * Unpublished data are protected by default (i.e. not accessible by a wider audience or the public). | ||
+ | * Providers may decide to withdraw data from the archive as long as it is not published. | ||
+ | * Metadata are always freely accessible under the CC0 license waiver. | ||
+ | * In accordance with EU data policy and funding requirements, | ||
- | ---- | + | ==== 9 Backup |
- | === Access and Publication | + | |
- | + | ||
- | + | ||
- | * Data providers agree, that data archived in ZFMK Data Center are made public available through appropriate technical setups on the Internet (e.g. portals, search engines, online catalogues) FIXME __without further notification.__ FIXME | + | |
- | * Unpublished data are password protected by default; password protection for published data is set on request for a moratorium period. | + | |
- | * Providers may decide to withdraw data from the archive as long as it is not published. | + | |
- | * Metadata are always freely accessible. Following recommendations of the EU (Colour of Ocean Data Symposium, Brussels 2002), metadata are archived only in relation to available factual data. | + | |
- | * According to EU data policy all data collected during the lifetime of the project are made public two years after the termination of the project; regulations may differ in agreement between coordinator, | + | |
- | + | ||
- | + | ||
- | -------- | + | |
- | + | ||
- | === BackUp === | + | |
- | + | ||
- | * Daily incremental backup and every 15 weeks full backup FIXME// | + | |
- | + | ||
- | FIXME das steht noch auf der technischen dokumentationsseite im public GFBio wiki: Computing center is run by ZFMK, cooperations exist with Jülich Supercomputing Centre and University of Cologne regarding computing | + | |
- | [[https:// | + | |
- | + | ||
- | Status: October 2020 | + | |
- | + | ||
- | -------- | + | |
- | === Removal | + | * An incremental backup |
+ | * The full backups are stored in different buildings on tapes. | ||
+ | * There are 3 generations of full backups available. | ||
+ | * | ||
+ | See: [[https:// | ||
- | * No data submitted to ZFMK Datacenter and ingested for long-term archiving is deleted. This excludes demands for privacy policies according to DGPR. | + | ==== 10 Removal of data ==== |
+ | * No data submitted to ZFMK-BDC and ingested for long-term archiving is deleted. This excludes demands for privacy policies according to DGPR as far as technically possible. | ||
+ | * ZFMK-BDC may delete some or all of the contents the user uploaded without notice. The prerequisite for this is that there are concrete indications that you have violated applicable law, good morals, the Terms of Use or third party rights, such as copyrights. | ||
- | ---- | ||
- | This text may be used as a draft for project specific data policies. | ||